How to Access the Registry of Interest in Movable Assets Website?

There are two kinds of access to the Lesotho Registry of Interest in Movable Assets website; Public Access and Client Account Access.

Public Access

If you want only to search for existing notices, there is no need to log in and no fees are charged. On the Welcome screen select the Public Search option from the main menu to open the Search screen.

Client Account Access

If you are with a company, financial institution that will register notices of security interest or notices of lien on a regular basis, the company or institution should open a client account with the Lesotho Registry of Interest in Movable Assets. This will allow the company or financial institution to authorize its individual users to log in to the website to register notices and to request certified search reports. There is no fee to open an account.

To learn more about setting up a Client Account, select the "Set up a Client Account" Guide from the list on the left side of the screen. At the end of the guide there is a link to the Client Account application.

To go directly to the application from the Welcome screen select the Set up a Client Account from the main menu, complete the application forms and submit on-line. The Lesotho Registry of Interest in Movable Assets will activate your client account and assign it a client account number.

Change Password

How to Change Your Password

You may change your password by yourself as follows:

1. Go to the Lesotho Registry of Interest in Movable Asset website at https://lerima.centralbank.org.ls
2. Log in to the Registry website as a client by entering your Login ID and Password in the top of the screen and click sign in.
3. A Home Page will open which will contain a Change Password link.
4. Click on Change Password to open the Change Password screen.
5. Enter your old password in the first space, and enter your new password in the second and third spaces, as indicated.
6. Click on the Submit button on the top left of the screen.
7. If you made an error in entering either the old or new password, the system will give you an error message to tell you what you must correct.
8. If the system does not give you an error message when you click Submit, your new password is in effect.
9. You may log out by clicking the Logout button on the top navigation menu bar.
10. It is advised that you change your password from the temporary password assigned by the Registry, upon your first log in.

Make Payment

How to Make a Payment for Notices or Certified Searches?

There are two options to add funds to your account:

1. You may make a payment to the bank into the Registry's account and receive a payment receipt. The bank will give the user a receipt with the payment details, e.g. amount, receipt number and client information. The user may then scan the receipt to a PDF file, log in, select the "Enter Payment Receipt Details" link on your account home page, enter the data required by the on-screen instructions, and attach the PDF file for the receipt. Submit the payment for approval and once this is confirmed by the Registrar your account will be credited and you will be permitted to perform transactions. 
2. Alternatively, you can go to the Registry's main office and let them know you wish to make a payment to the Registry. You will give them your account number along with the payment. They will process the payment and provide you with a receipt number. The registry staff will then credit your account the appropriate amount, and the funds will be available for your use.

Account Balance Threshold: The system is set to email your client account administrator a notification message if your account balance reaches M 50. 

If the notice or search incurs a fee, before you start the transaction, the system will check to see if your account has enough funds to cover the cost of the transaction. You will not be able to proceed unless your account has sufficient funds.

If the notice or search does not incur a fee, transactions can be performed.

To view your Account Balance and Transaction History, you can view your Client Account Statement by clicking on the Update or View Client Account Information link on your account home page once you login and go to the Finance Tab.

Notice Approval Workflow

How does the optional Notice Approval process work?

Client Account Administrators can enable an option on their account to require separate authorized users to review all notices and change notices prior to filing into the Registry.

The Notice Approval Required option for the account can be enabled on the Account Profile. The next step is to edit the User Permissions to designate users as Notice Approver and/ or Notice Entry. See the step-by-step instructions below.

The process for filing a notice changes when the Notice Approval option is selected. See Notice Approval Workflow and Responsibilities below.

• Notices are sent to a queue where they can then be reviewed for approval, cancelation or sent back for revisions
• Notices requiring review/approval are accessible by clicking the Work Queue icon on the Home page

Set up the Account and Users for Notice Approval Workflow

Enable the option to require approval on all notices prior to filing.

1. Log in > Select Home > Account Management > Select Update or View Client Account Information
2. Check the box under Notice Approval Required
3. Select Save > Select Close

Assign notice approval and/or entry permissions for users.

1. Log in > Select Home > Account Management > Select Update or View Client Account Information
2. Select the Users tab
3. Use the Search function or scroll to find the user
4. Select the user under the Login ID header
5. Under Permissions:
   •   For an Approver: Select Workflow Notice Approver
   •   For a user submitting or modifying a Notice: Select Workflow Notice Entry
6. Select Save > Select Close

Notice Approval Workflow and Responsibilities

Change Notices

How do I Register a Change Notice?

The types of change notices that may be registered by a secured party are an amendment to the initial registered notice, a termination of the notice's effectiveness and a continuation of the notice's effectiveness beyond the existing lapse date. A debtor may register an objection to the initial notice.

To register a change to an existing notice, log in to the website. From the Home page, select the Change an Existing Notice of Security Interest or Lien option to open the Register Change Notice screen.

The Register Change Notice screen is used to add notices that relate to an existing notice of security interest. The types of change notices are Amendment Notice, Termination Notice, Continuation Notice, and Objection to the Notice. In the first Register Change Notice screen, you must select the type of Change Notice you would like to register, and then provide the registration number of the initial notice to which the change relates and the Access Number assigned to the initial notice. Then click the Next button to proceed to the second change notice screen, which will indicate the type of change notice you are entering. If you do not know the Access Number associated with the notice, it is available in the Search Account Transaction History feature located on the Home page.

Amendment Notice:  

• For an amendment notice, first mark the name or names of each secured party who authorizes the amendement at the bottom of the screen. You may then add, delete or change information on debtors, secured parties and collateral by selecting the tab for the type of information to be added, deleted or changed.
  • If the amendment adds a debtor, secured party, click the appropriate tab and enter it in the same was as in the initial notice via the Add Additional Party button.
  • If the Change Notice deletes a debtor, secured party select the appropriate tab and click the X icon beside the entry for the item to be deleted.
  • If the Change Notice is to change information about a debtor or secured party, select the appropriate tab and click the Edit (pencil) icon beside the entry to be amended. The information will appear in the Add screen where you may change the information and then click the Update button.
  • If the Change Notice is to change the narrative description of collateral, click the Collateral tab and make the change to the description in the text box.
  • If the Change Notice is to add or delete a serial numbered equipment or motor vehicle serial number or VIN, click the collateral tab and click on the X / trash can to delete a current item and the Add Additional Number button to add a new number.
  • If the Change Notice is to replace an attached PDF document in the Collateral tab, click on the browse button and select the new document. When its name appears in the box and you are sure it is the right document, click the Add Attachment button. The new document will then replace the old document.

Termination Notice:  

• For a Termination notice, first mark the name or names of each secured party who authorizes the termination at the bottom of the screen. No further data entry is required. Click the Review button, and then click the Confirm button in the Review screen.
• The effectiveness of the notice will end as to each authorizing secured party, but the notice will continue to be active and returned on a search.

Continuation Notice:  

• For a Continuation notice, first check the name or names of each Secured Party who authorizes the continuation, at the bottom of the screen. You will then need to edit the Lapse Date for the notice. This will default to the maximum date allowed by the law. To choose a different date (as long as it is earlier than the maximum) you may click in the text box and select the desired date from the calendar. No further data entry is required. Click the Review button, and then click the Confirm button in the Review screen.
• If the change is accepted, it will automatically extend the period of effectiveness of the registered notice by the entered number of years. If the current date is not within the six-month period that ends on the lapse date of the initial notice, the system will prevent you from initiating the continuation.

Notice of Objection:

• For a notice of objection, first check the name or names of each debtor who authorizes the objection. Enter a narrative description of the objection in the provided text box. No further data entry is required. Click the Review button, and then click the Confirm button in the Review screen.

Registering Notices

How do I Register a Notice?

To register notices of security interest or lien, you must log in to the website using your client account credentials. Once you log in, you will be on a Client Home page from which you can select the action you want to do.

If you want to register an initial notice, select the Register a New Notice of Security Interest or the Register a New Notice of Lien option to go to the Register Initial Notice screen. The registration screens are quite simple to use. The Notice screen has five tabs that you can choose to complete in any order:

• The first tab, General, is displayed when you open the screen and is automatically filled with information about you or your company or institution (the registrant)and the type of notice you are registering. There is an Add Registrant As Secured Creditor button below the name and address of the registering party (you or your company) that you may press if the Secured Creditor is the same as the registering party. If you press this button, you may then bypass the Secured Creditor tab, thereby saving you the time of typing in your own information for each filing. The lapse date of the notice is set to 10 years from registration date by default. You may modify this date as necessary, but the date may not be extended beyond 10 years. If the obligation exceeds 10 years, you will need to file a continuation notice within 6 months of the notice expiration date in order maintain your priority position.
• The second tab is the Debtors tab. It is used to enter one or more debtors. Debtors include the debtors on the obligation and, if separate, the provider of the collateral for the debtor. To add a debtor, first click the Add Additional Party button to open the add screen. Then select the type of debtor to be added, which will cause the system to open the appropriate data fields.

   

  • If a debtor is a legal entity, enter its Entity National ID Number and name from its formation document or foreign company registration record.
  • If a debtor is a Lesotho citizen and has a National ID card, enter the National ID number and name as they appear on the ID card.
  • If a debtor is not a resident of Lesotho or is a foreigner, enter his or her passport number, the country that issued the passport, the expiration date of the passport, and his or her name as it appears on the passport.
  • If a debtor is any other business organisation, enter the name of the entity as provided by the Constitution or other enactment.
  • YOU MUST ENTER THE DEBTOR NAME OR NUMBER WITHOUT ERROR. Failure to do so will prevent future searchers from being able to find your Notice, which in turn may render it legally ineffective.

   

  In all cases, provide the debtor’s address in the address fields. Once all information has been entered, click the Update button to save the entry. If there are two or more debtors, you can continue to add debtors by clicking the Add Additional Party button after you have added a debtor’s information.
• The third tab is the Secured Parties tab. It is used to enter one or more Secured Party. If you did not click on the Add Registrant as Secured Party button on the General tab, or if there are additional Secured Parties, then click the Add Additional Party button to open the add screen. Enter the Secured Party’s name and address in the indicated fields, then click the Update button to save the entry. If there are more secured parties, you can continue to add them by clicking the Add Additional Party button.
• The fourth tab is the Collateral tab. It is used to enter a description of the personal property that secures the obligation. The description of the collateral may be general or specific, so long as it informs a person who reads it of the particular property covered by the security interest. There are three ways in which you can enter collateral information, and you may use any one, two or all three of them.
  • You may enter a narrative description of any length in the text box.
  • You may attach a PDF file containing a description of the collateral.
  • You may enter one or more serial numbers for serial numbered equipment (generally industrial, construction, or agricultural equipment). The serial number for a motor vehicle is the number etched on the body of the vehicle by the manufacturer. It is not a license plate number. If you are taking charge over a motor vehicle, best practice dictates that you enter the VIN separately in the field provided to give you maximum security. The volume and folio numbers are necessary in instances where the collateral being used is a fixture attached to a piece of land. This registry does not accept notices of debts secured by real property.
• The fifth tab is the Statistical Information tab. This is used to capture some minimal statistical information regarding the notice, such as debtor size (number of employees), gender composition of ownership, amount of principal indebtedness, collateral type used (you may check one or more item), business sector of the debtor, and whether or not the debtor is a new or existing client of the lender. Note, of these values, only collateral type will be reflected on searches.

Once all notice information has been entered, you may press Review on the registration to review all notice details. If the notice looks correct upon review, then press the Confirm button to submit the notice. Otherwise, press the Edit button to return to the tabbed form and make corrections.
 
Upon submitting the registration, a registration confirmation page will be displayed. This page contains all information on the registration, plus the date and time the notice became effective and a unique registration number that is use to identify the record. It also contains an Access Number associated with the registration number. The Access Number is required to submit change notices (amendment, continuation, termination) for the initial registration. This number is confidential and should not be provided to any other person, including debtors on the registration. The Access Number is always available in the registry for authorized users, so do not panic if you misplace it.

To print the record of the notice, click on the Print icon at the upper left of the screen to convert it to printable format, select the printer and press the Print button in the dialog box.

Search Notices

How do I Search Notices?

If you want to search for notices that identify a particular debtor or that include a particular serial number for a piece of equipment, or if you want to find a notice by its registration number, you may select the Public Search option either from the Welcome screen main menu without logging in or the same menu item or Search for Notices or Request a Certified Report from the Home Page while you are logged in. After you select the Search option, the search screen will open.

If you are logged in, you may tick the Certified Result box to request the search report to be certified. If you request a certified search report, the results of the search will include certification language and signature of the authorized official in the Central Bank. It will also include a unique number for the certified search report that can be used to retrieve the report from the Lesotho Registry of Interest in Movable Assets database if needed later. The certified search report is an official record of the Lesotho Registry of Interest in Movable Assets, and the printed report should be admissible as evidence of the state of the record on the date of the certified report. If a court should refuse to recognize the certified report, you may request an originally signed certificate of authenticity from the Lesotho Registry of Interest in Movable Assets by providing the number of the certified search report.

The search screen includes tabs for the different search criteria from which you may select.

• To search by the registration number of the initial notice, select the Registration Number tab, enter the registration number in the registration number field and click the Submit button.
• If you are searching for notices that name a particular debtor, click the Debtor tab and then select the type of debtor.
  • If the debtor is an entity, enter its Lesotho Entity Registration Number exactly as it appears on its Lesotho organizational document in the displayed field, and click the Submit button
  • If the debtor is a Lesotho Citizen, enter the person's National ID Number
  • If the debtor is not a resident of Lesotho or is a foreigner, enter his or her passport number exactly as it appears on the passport
  • If the debtor is an other Business entity, enter the name as provided by the Constitution or other enactment
• If you are searching for notices that include a particular serial number individually entered into the proper fields on the collateral description page, click the Serial Number tab. Select the type of number for which you wish to search. Enter the number in the displayed field and click the Submit button.

When the search is submitted, the system will identify all matching notices and display information for each notice in Registration Number sequence, with all change notices for each initial notice following the initial notice to which they are related.

If you are logged in, the search screen will permit you to request the results to be certified.

SEARCH ACCOUNT TRANSACTIONS HISTORY

How to Search Transactions

The Account Transactions History  page is where you can search for previous transactions performed by your account on the Registry. The link is located on the Home page and is accessible to multiple account type holders. Once this page is open, you can view all transactions or filter the results to find a specific transaction. The search result entries may be exported in an excel format or printed as a PDF file.

Transactions may be searched by date range, lapse date range, and transaction type. Enter one or more of the search parameters and click the Search button. This will display all matching notices and searches entered on your account with a Reference Number. You can click on the Reference Number to view details.

One important use of the list for Client Account users is to allow a registrant to review past initial notices to find the Access Number. Both the Notice Registration Number and the Access Number are needed to make changes to an existing notice.

Another use of the list is to initiate an Amendment, Termination, or Continuation notice. If the transaction type and account permissions allow for a Change Notice, an icon appears with the entry in the Action column. Clicking on the icon opens the Change an Existing Notice form and populates the Notice Registration Number and Access Number.

Set Up and Manage a Client Account

Opening a Client Account

In order to make filings, you must first establish a client account with the registry. This is easy to accomplish as it may all be done online, and there is no cost associated with establishing an account. Simply click on the link provided below and you will be taken to the appropriate online form. The online form collects account details such as name, address and contact information. You will also provide information regarding the primary account user login and password.

Upon completing the form and submitting it, the account request will be reviewed by the Registrar's office. The Registrar reserves the right to contact you, using the contact information provided, in order to validate the account request. You will be notified via email, containing your account number, if the account is approved for use. You will then need to fund the account either via a credit card or other payment option in order to perform fee-based transactions. You will need your account number to make payments through the Registrar's office to your account. Alternatively, you may login to the registry and directly make payments to your account using a credit card. Click here for instructions on how to process payments to the registry.

Adding and Managing Account Users

After you become a client of the Registry, the client account may have any number of individual authorized users (for example, attorneys, managers, loan or credit officers, accountants, etc.). These individual authorized users will be assigned their own user names and passwords. At least one of those authorized users will be designated as a client security administrator, which means that this user will have additional rights beyond those of general users. Those rights will include the right to add or delete other authorized users, and to update information about the client account (for example, an address change). The first user added on the account during account creation is assigned as the client security administrator by default. General users will have the right to register notices, search for notices and change their own passwords. A client is responsible for the security practices of its users and for all fees charged for transactions by its users.

Client Account Statements

The Registry will provide a monthly statement to each client on the Registry website, and will send an e-mail notification to the client that the statement is available. This monthly statement will contain information relating to account activity for the month, (e.g. notices filed and account balances at the start and the end of the month). Only authorized users of the client account may view the statement. Any authorized user of the client account may view the client information, current balance and prior statements at any time.

You may now Apply for a Client Account or return to the Welcome page